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GroupWise Webmail

Access GroupWise Webmail by going to http://webmail.ipfw.edu. Note there is no "www" in this address. You will need a computer with an Internet connection and a recent version of browser software.

What's New in GroupWise 8 WebAccess?

  • Scrollable Item Lists - Your message list now contains all items in your Mailbox, rather than displaying only 20 items at a time.
  • Drag and Drop - messages can easily be dragged and dropped into folders.
  • Auto Save - GroupWise WebAccess automatically saves a copy of the item you are composing every 10-60 seconds. This is helpful if GroupWise stops unexpectedly. When you restart WebAccess, you are prompted with recovery options for the items.
  • Spell Check - GroupWise WebAccess uses a new spell checker that highlights all the misspelled words in your subject or message fields. You can choose to automatically check each message you create before you send it.
  • Name Completion - When addressing a new mail message, the system automatically searches for a name when you begin to type. As you type, the remainder of the name fills in for you. This feature works off your contacts and address book, helping you find a name even faster.
  • HTML Options - You can choose to view and compose messages in either Plain Text or HTML format. In the HTML format, you can quickly change fonts, sizes, and colors and add bulleted and numbered lists.
  • New Tasklist Folder -The new Tasklist folder replaces and expands upon the old Checklist folder. You can move any items (mail messages, phone messages, reminder notes, tasks, or appointments) to this folder and arrange them in the order you want. Each item is marked with a check box so that you can check off items as you complete them.
  • Calendar Improvements - You can also quickly add appointments, notes, and tasks in your Calendar and see a summary view of an item by mousing over that item. You can now create one or more personal calendars, in addition to the main GroupWise Calendar. Now you can select to display shared calendars in your main calendar view and select a different color for each calendar.
  • Message Categories - You can now choose a catagory and color to label your messages.

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Help Menu for Webmail     help/options/log-out

  • GroupWise WebAccess provides an extensive help system built into the program. In GroupWise WebAccess, click on the Help link. You will see a new window open with options for Help Contents, Help Index and Search.

Security Timeout

  • As a security feature, GroupWise Webaccess will time out after 30 minutes of inactivity. Activity is measured in clicks to different pages inside WebAccess. So even if you are reading or typing a long e-mail message, because you have not navigated to a new page, the system thinks you are inactive. The next time you click on something, you may be returned to the login screen. If this happens you will need to log in again to continue your session in GroupWise.
  • If you know you will be composing a lengthy message in Webmail, it can be more convenient to type the message into Word rather than dealing with multiple logins. When you have finished typing, you can copy and paste the text into a new message in WebAccess.

Unopened Items Folder

  • The Unopened Items folder is a time saving feature of GroupWise. Many people have rules that send new messages to folders in the cabinet. Rather than opening each folder to read these messages, the Unopened Items folder will allow you to view all new messages in one convenient location.

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The GroupWise 8 WebAccess Interface

  • When you log in, the Mailbox tab is displayed by default. Here, the left column lists all the folders; clicking a folder name will display the folder items in the right column. 
    Mailbox


  • To perform an action (Open, Reply, Forward, Update, Delete, Accept, and etc.) to an item, right click the message and then click one of the actions in the item list.
  • Messages

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  • To send a new message: click New. This will open a new Mail Message window. new message
    NOTE: Tabs across the top of the New Mail window provide for Attachments, and Send Options.

    message tabs

 

Attachments

  • The Attachments Tab allows you to browse on your computer to locate the file you want to attach to the mail message. attach

Send Options

  • The Send Options tab allows you to set options for Classification, Priority level, Reply Requests and Return Notification.

Send Options

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Mailbox Options

  • The Options link allows you to configure numerous settings for yor WebAccess e-mail.. Web Options
  • Calendar Options gives you the ability to Publish your free/busy information to the internet.

Calendar Options

  • Compose Options allows you to choose settings for Auto Save, Spell Checking, HTML, and Signature.

Compose Options

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  • General Options allows you to choose sorting options for Address Books and Contacts.

General Options

  • Proxy Access gives you the choice to Share your e-mail or Calender with other specific users.

Proxy Access

  • Rules allows you to set specific functions for incoming and outgoing messages.
    setting rules

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The Cabinet

Viewing Folders

  • Click the plus sign in front of the Cabinet to expand and display the list of folders.
  • You can add, delete or share folders using the Right-Click capabilities of GroupWise.

    Right-Click capabilities

Drag & Drop Capabilities

Remember, you can move messages into your folders or trash by dragging the message to the desired location.

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Address Books

Addressing Messages

  • Open the Address Book from the toolbar icons above the mailbox window.
  • Select the desired address book from the drop down list.
  • Choose how you wish to search, and type in the first few letters of your contact.
  • Click 'Search'
  • The names matching your search in your Address Book will appear.
    Search Address Books

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The WebAccess Calendar

Display Options

  • The Calendar Tab allows you to manage events, and display them in Day, Week, and Month views. By mousing over a date, you can see a summary view of an item.

Calendar View

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Accessing Archives

Archived messages are not available in GroupWise Webmail. Archives are stored locally on some type of storage media (your personal or office computer hard drives, external drive, flash drive, etc.) They cannot be accessed from the Web.

Please Note: This document is intended to be a general introduction to the functions available in the GroupWise WebAccess, instead of a detailed step-by-step user guide. If the Groupwise Help Menu does not provide you with an appropriate answer to your questions, contact the IPFW Help Desk at (260) 481-6030 for additional assistance.

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