Sending Email to Classes via OASIS

Using a handy feature of OASIS, it is possible to easily send an email message to your entire class. While using a computer on campus, following these steps should open a new message in GroupWise. At home, the message will be opened in your default email program--usually Outlook Express, Outlook, Eudora or some other POP mail client configured for your home email account. You can choose to email students from your home account or you can create a GroupWise profile in your email program that will send the message so it looks as though it came from your GroupWise account. Please note that you should follow step 9 to put the email addresses in the BC (Blind Copy) field. This is in compliance with IPFW's Digital Mass Communication Policy.

Emailing Your Class

1. Log into myIPFW with your campus username and password.
2. Click the Online Access To Student Information System link from the Faculty/Advisor tab.
3. Click Faculty & Advisor Services.
4. Click Detailed Class List or Summary Class List.
5. Select the term and click Submit.
6. Choose your course and click Submit.
7. At the bottom of the resulting list, there will be an Email Class link. Clicking the link will open a new email message in your default mail application that is addressed to all your students.
8. The addresses of your students should appear in the BC field of the new email message. Since it is best that you not allow your students to see each others' email addresses, if the addresses of your students do not appear in the BC field, please follow these steps to move the addresses to the appropriate field:
1. With the email message open, click the Address button.
2. On the right side of the window that opens, select all the names in the list by clicking the first address, holding down the Shift key on your keyboard and clicking the last address.
3. Click the BC button at the top of the window.
4. Click OK.
5. You will need to enter your email address in the To field since you cannot send a message without at least one address in the To field.
9. Enter a message subject and body. Send the message.

Your Default Mail Application

Your default mail application may be different on each PC you use. On campus, it is likely GroupWise will be your default mail client. At home, Outlook, Outlook Express, Eudora or some other mail program could be your default mail handler.

To make GroupWise your default mail program in the office:

1. Open Internet Explorer.
2. Click Tools > Internet Options.
3. Click the Programs tab.
4. Next to Email, choose GroupWise from the drop-down list.
5. If GroupWise is already listed, select Outlook Express from the list and click Apply. Then choose GroupWise and click Apply again.
6. Click OK.

To set up a GroupWise profile on your home PC:

Creating a GroupWise profile on your home PC will allow you to send messages from home that will have your GroupWise address as the From address.

1. Open your mail program--Outlook, Outlook Express, Eudora, etc.
2. Open the account settings/preferences. This will be in different places in each program--in Outlook Express, it is at Tools > Accounts.
3. Add an additional account for GroupWise, using the POP settings below.
4. Make sure that your settings are not set to remove mail from the server. In Outlook Express, this is at Tools > Accounts. Click the Mail tab. Click your GroupWise entry. Click the Properties button. Click the Advanced tab. At the bottom is a setting to leave a copy of messages on the server. This should be checked.

If you have any questions or problems, feel free to call the Help Desk at 481-6030.